Google Calendar Mastery

ACCESS GOOGLE CALENDAR:

• → Visit calendar.google.com
• → OR click the Google apps icon (9 dots) in Gmail → Calendar
• → Sign in with your Google account

CALENDAR VIEWS:

• → Day View: See hourly schedule for one day
• → Week View: See 7 days at once (most popular)
• → Month View: See entire month overview
• → Year View: Annual planning view
• → Schedule View: List view of upcoming events

QUICK CREATE (FASTEST):

1. Click any time slot on your calendar
2. Type event name
3. Press Enter

Perfect for simple appointments!

DETAILED CREATE:

1. Click "Create" button (colorful + icon in top left)
2. Add event title (e.g., "Doctor Appointment")
3. Set date and time (or make it all-day)
4. Add location (integrates with Google Maps)
5. Add description or notes
6. Set notifications/reminders
7. Add guests (optional)
8. Click "Save"

EVENT OPTIONS:

• → All-day events: For birthdays, holidays, deadlines (no specific time)
• → Notifications: Add multiple reminders (day before + 1 hour before recommended)
• → Color coding: Organize by category (work = blue, personal = green, family = red)
• → Add guests: Invite others via email - they get calendar invitation
• → Video conference: Automatically add Google Meet link
• → Attachments: Add files from Drive to event

HOW TO CREATE:

1. Create a new event
2. Click "Does not repeat" dropdown
3. Select frequency:
   • • Daily: Every day
   • • Weekly: Every week on specific day(s)
   • • Monthly: Same day each month
   • • Yearly: Annual events
   • • Custom: Create your own pattern
4. Set end date (or leave ongoing)
5. Save the event

REAL-WORLD EXAMPLES:

• → Weekly class every Tuesday at 6 PM (repeats weekly)
• → Monthly bill payment on the 1st (repeats monthly)
• → Daily medication reminder at 8 PM (repeats daily)
• → Biweekly team meetings every other Friday (custom)
• → Annual birthday reminders (repeats yearly)

HOW TO CREATE NEW CALENDAR:

1. Look at left sidebar under "My calendars"
2. Click the "+" icon next to "Other calendars"
3. Select "Create new calendar"
4. Give it a name and description
5. Choose a time zone (if different from main calendar)
6. Click "Create calendar"

CALENDAR IDEAS:

• → Personal Calendar: Appointments, errands, personal events
• → Work Calendar: Meetings, deadlines, projects
• → Family Calendar: Kids' activities, family gatherings
• → Bills Calendar: Payment due dates, subscriptions
• → Fitness Calendar: Workout schedule, classes
• → Side Hustle: Client meetings, project deadlines

COLOR CODING:

Assign each calendar a different color for visual organization

1. Click three dots next to calendar name
2. Hover over the color circle
3. Select a new color

HOW TO SHARE:

1. Click three dots next to calendar name in sidebar
2. Select "Settings and sharing"
3. Scroll to "Share with specific people"
4. Click "Add people"
5. Enter their email address
6. Choose permission level
7. Click "Send"

PERMISSION LEVELS:

• → See only free/busy (hide details): They see you're busy but not event detailsBest for: Coworkers, professional contacts
• → See all event details: They see everything on your calendarBest for: Family members, close friends
• → Make changes to events: They can add/edit events on your calendarBest for: Partners, assistants, team coordinators
• → Make changes and manage sharing: Full control including sharing with othersBest for: Only people you fully trust!

SHARING SCENARIOS:

REMOVE SHARING:

1. Go to calendar Settings and sharing
2. Find the person under "Share with specific people"
3. Click the X next to their name

DOWNLOAD:

• → iOS: Download from App Store
• → Android: Download from Google Play Store
• → Sign in with your Google account

MOBILE FEATURES:

• → Create events on the go
• → Receive push notifications for reminders
• → View all your calendars
• → Quick RSVP to event invitations
• → Voice input: "Create event Tuesday 3pm dentist"
• → Integration with phone's native calendar